ITECH SOLUTIONS – Hotel Management Software
ITECH SOLUTIONS HOTEL MANAGEMENT SOFTWARE is a comprehensive and lightweight application designed to help you to easily manage and organize your hotel reservations, customers and rooms.
The application comes with an intuitive interface that helps you generate reports of the availability of rooms and payments. Also, you have the possibility to perform online reservations and monitor your clients.
ITECH SOLUTIONS HOTEL MANAGEMENT SOFTWARE is a reservation software system that was created to simplify the booking process and enables you to improve your business.
Modular Structure ITECH SOLUTIONS HOTEL MANAGEMENT SOFTWARE
· Hotel status from main screen with Color code indication for Room status view with user defined color.
· Easy interface for Room Check in Check Out, Service Details Entry.
· Easy Room Reservation, Block/Unblock Rooms, View and Cancellation facility,
· Multi Room Check in,RoomBooking,Hall Booking, Generate Booking Calendars
· Easy user interface for Add/Edit/Delete Room/Room Category Details.
· Guest Address Book.
· Checkout Bill printing with Preprinted stationary/ Normal Paper.
· Room Transfer.
· Enabled for Lesserjet/InkJet/DotMatrix Printer For Printing
· Full Network Enabled Application.
· Strong User Management, Privileges
· Easy to Configure Software.
· Provision for Service Charge, Extra bed charge, Telephone Charges, Taxable amount entries.
· Guest database with advance search, export & import facility
· Flexible Taxation and Service Tax provisions
· Transaction Reports
· Night audit Reports, Chart view,Shift Report, Cashier Report
· Daily/monthly Checkin-Checkout Reports
· Daily Collection register
· Availability Summary & Stay Information Grid.
· Full Fledged House keeping with Laundry Issue/Return Entries and Reports
· Stock Purchases, Floor/Room Stock Entry/Stock Removals, Room maintenance, Service Entry and Reports
· Ledger Creation/Subledger Creation, Voucher Entries
· Daybook, Ledger Reports, Trail Balance, Balance Sheet
· Customized Features/Reports on demand
· Charts for better representation of data .
· Features/Reports can be customize on certain level .
· Summary reports for the exact picture of the property as and when required.
· Print/View / Exportable /Searchable reports.
· Shift wise Reports, Cashier Reports,
· Cash register,
· Sales report,
· Floor wise room status view customization.
Reservation (Room Booking)
The centralized reservation displays real-time availability of room, rates, guest profiles and other reservation tools enables you to manage every type of reservation. A variety of views providing important information like guest name, room type and the status of the room which helps you track and manage all the reservation at your property. Group booking option is given for multiple rooms booking not for single room booking. If any guest wants to reserve 2 or more rooms, then you have to make tick mark on group booking option.
The Room Booking is made very much easy ever. The Simple Screen for Room booking makes you easy booking entry, Adding Multiple rental Components. Food/Catering Menu Items accepted multiple mode of payment. Flexible Search and Reporting options. The Booking calendar is Show you the picture of Future events in One Screen.
The rooms in the allotment are available for booking by the guests directly from the hotel or via the web pages before a certain date or on the basis of availability.Every guest or group which visits your hotel is different and so are the needs or the preference they may have.
Group booking option is given for multiple rooms booking not for single room booking. If any guest wants to reserve 2 or more rooms.Booking a group of travelers is as easy as doing an individual booking in ITECH SOLUTIONS HOTEL MANAGEMENT SOFTWARE.Select the rooms you want to allocate to the group them together under the groups name. You can also assign a group color for easy identification.
When the Guest is arrived to hotel, we need to ask the required room, there Name, address and Contact Details. After Collecting their information we feed it in System, for feed the information of Guest and their stay Details we are using Check-In Entry Module.
The system that identifies returning guests is also fundamental to an efficient and personal check-in process. From a simple interface to proactive recognition of special preferences or requirements previously noted on a guest’s profile, check-in staff can make repeat guests feel valued.
Electronic Door Lock integration enabled will create key card automatically while chick-in.
We can merge two or more rooms of different check-in at a time on check-out. The details of merged rooms are in combined form. At the end of check-out, entire Room services of merged room are in a single bill.
It is an opposite action of merge check-in. If any 2 room occupied on the same day, but that each room wish to check-out on the different day. Here we can add the rooms or remove the rooms.
Add Multiple Room into Single Check -in
When you enter the check-in screen, alter the room number for required room number demanded by the guest and select room no. button, it will show you list of room numbers, select the room number which you want add from the list.
Remove a room from selected list and add another
Select the room number that you have to remove and press remove selected room button. And to add another room, press select room no. button, it will show you list of room numbers, and then choose room number from the list.
Chargeable and Non Chargeable PAX
The hotel charge rent for only chargeable PAX i.e., only for adults, not for non chargeable PAX.
For example a family of 3 members with 2 adult and1 child occupied a single room, the hotel will charge rent for only adults not for the child. The chargeable PAX will be 2 and non chargeable PAX is 1. Non chargeable PAX is considered as children.
Check in Hourly Rate
This is applicable only if the Room is allotted in hourly basis. The amount of money that is charged for every hour occupied. You pay a fixed or hourly rate for the advisers’ time rather than paying for the whole day charges.
Check in Monthly Rate
This is applicable only if the Room is allotted in monthly basis. Monthly rate will be applicable for guest who stays for the long time for any business purposes or functions etc.
Swap expenditure is the module for exchange the room service charges between rooms. That means if a case of group or individual check-in the amount accumulated in guest ledger can be transferred to another guest/ room.
Check-out one of the most critical function of a hotel if not the most important, it requires undivided attention of the front desk team as it will leave a lasting impression on your guests. The process has to be quick and error free, you can generate invoices in no time, add extra charges and process payments while offering guests the service they deserve.
Handling Credit Bills
The credit bills can be handled in Guest Check-out bill. To make Credit bill, In Payment module select the Payment type as Credit. Then Create or add a party ledger account to hold the amount.
Cancel Check-out is the module for Delete the Check-out Entry. Once you cancel the check-out, the room reverse back to the occupied status along with all details of guest. This is used to make correction in wrong bill or mistake check-outs. Cancel check-out is not simply deleting the record. But here we take care about the security of data. Each Cancel check-out is recorded in audit trail report.
Transfer the Room Details to another Room for the same guest without check outing the room. This type of transfer is possible for any type of category rooms. You can directly transfer the room from previous room, it is not necessary that you have to check-out the previous room.
City ledger management
The Credit bills are posted to party accounts and unsettled bills are Display in this module. If the guest has not made a payment while check-out or else if the payment will be done by the company of the guest. Payment on the check-out will save as credit, later on city ledger management the outstanding amount will settle.
Select Payment Mode
The payment may in the form of CASH, Credit card, debit Card, Cheque etc. The payment Module is designed to make easy capture all type of payment modes. Select the Proper mode of Payment give by the guest and Update the payment Details. By Default system will consider the payment Mode as CASH.
The housekeeping in hotel is responsible for tidiness, maintenance and upkeepment of the organization. The role of housekeeping is to keep clean, comfortable, and safe house. It is the extension of basic housekeeping multiply by commercial proportion. Thus we enjoyed keeping a sparkling house for ourselves and the guest who visit at the hotel.
The in-house store and service centre for avail various product and services to the hotel guest and walk in customers. Which is related to stores of the hotel like bislery, soap, remotes, etc which are room service items.
Room repairs and maintenance
If there are any problems with the room or any of the appliances in the room, you can report it, in this option. Scheduled and emergency repair and upgrade for all aspects including ventilation, control systems, lighting and security systems.
Room maintenance report
Reporting of room maintenance by floor wise or by Room wise For floor wise Report select the Floor and Select the period. For Room wise Report select the room Number and Select the period.
Laundry is the washing of clothing and linens. Laundry processes are often done in a room. Laundry output is easily impacted by limited manpower and machine maintenance.
Laundry input In compliance with market norms and principles, we are actively involved in rendering a wide spectrum Hotel Laundry Services to our customers. Provided services are rendered using premium input factors that results high quality cleaning to the used products. These services are used in hotels and restaurants for cleaning the dresses of guest. Apart from this, we are providing these services at very affordable prices within the stipulated period.